Linn County Parks & Rec is recruiting to fill an Office Specialist III position.

Posted on Aug 1, 2024

CLASSIFICATION TITLE OF THE JOB:  OFFICE SPECIALIST III     CLASSIFICATION CATEGORY:  SEIU CLASSIFICATION NUMBER:  007                                                                                  PAY RANGE:  9 ESSENTIAL FUNCTIONS

  • Prepare accounts payable for payment, coding to proper accounts.
  • Reconcile invoices with monthly statements.
  • Monitor all expenditures and revenues to verify that they conform with budget projections
  • Reconcile department ledgers to county ledger.
  • Prepare purchase orders.
  • Assist in contract processes.
  • Responsible for department cash deposits.
  • Assist with annual budget preparation.
  • Prepare payroll and complete data entry into the counties payroll system.
  • Work with employee records with accuracy and have proven ability to keep strict confidentiality.
  • Assist with recruiting of seasonal temporary staff.
  • Prepare reports, graphs and charts using MS Excel and PowerPoint.
  • Assist with various reporting requirements.
  • Provide administrative support to the Parks Department management team.
  • Maintain regular and predictable work attendance; Monday through Friday, 8:00am – 4:30pm.
  • Other duties as assigned.
MINIMUM QUALIFICATIONS
  • Knowledge of accounts payable, accounts receivable and payroll; proficient in Microsoft applications; experience in maintaining a website; ability to use standard office equipment including a 10-key calculator and computer; ability to compile statistical data and prepare necessary reports; ability to make involved and varied arithmetical computations rapidly and accurately; must be dependable with a strong work ethic; must be detail oriented with an acute attention to accuracy and details; must be able to perform work effectively during changing priorities and interruptions; ability to perform complex assignments with minimal supervision; ability to establish and maintain harmonious working relationships with co-workers and the public.
  • Associate Degree in business administration, accounting or related field preferred. Two years of progressively responsible bookkeeping/accounting or any satisfactory equivalent combination of experience, education and training which demonstrates the ability to perform the work described.
  • Possession of a valid Class C motor vehicle operator’s license with a satisfactory driving record.
  • Must pass a criminal history and credit check.
SALARY, BENEFITS, COMPENSATION:
  • SALARY RANGE: $3,669 - $4,684 per month (DOQ)
  • BENEFITS:
    • Medical, Dental and Vision Benefits
      • Chiropractic, Acupuncture and Naturopathic medicine is included in the medical plan.
    • Vacation and Floating Holidays
    • Paid Holiday Time
      • 5 paid holidays
    • Sick & Bereavement Time
    • County Paid Life and Long-Term Disability Benefits
    • Longevity Incentive
    • Public Employee Retirement System (PERS)
 CLOSING DATE: August 15, 2024  HOW TO APPLY: Must submit a completed Linn County employment application, resume and cover letter to the Linn County Parks Department, Attn:  Dena Barawis 3010 Ferry St. SW, Albany, Oregon 97322; FAX: 541-924-6915; Email: parksjobs@co.linn.or.us.  Application forms can be obtained at the Linn County Home Page at https://www.linncountyor.gov/jobs.
LINN COUNTY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

See all alerts